What does PDKS do?
The core task of a PDKS system is to record reliably who arrived at work and who left, and when. These records are the basis for calculating late arrivals, early departures, absences and overtime.
A well-designed PDKS removes the lists HR teams collect by hand at the end of the month and gets the payroll-ready timesheet ready.
Types of PDKS systems
- Card-based PDKS: staff tap their card on a reader. It is common, but forgotten cards, tapping on behalf of someone else and queues at the start of a shift are frequent.
- Biometric PDKS: uses fingerprint or face recognition. It makes tapping on behalf of someone else harder; it requires contact and brings additional obligations regarding personal data.
- Touchless BLE PDKS: staff carry a BLE card or wristband; the inner and outer readers at the door detect the pass and its direction automatically. There is no tapping, stopping or queueing.
How does touchless BLE PDKS work?
In PDKS, an inner and an outer BLE gateway are installed at each door. When an employee walks through the door, whether it is an entry or an exit is determined by which reader picked up the signal first.
The record is matched with the employee's defined shift: statuses such as on time, late, early and absent are assigned automatically. Approved leave is also taken into account and the timesheet is exported as Excel.
Checklist for choosing a PDKS
- How is the record taken: by tapping or touchless?
- Are entry and exit directions detected separately?
- Can shift, tolerance and leave rules be defined?
- Are anomalies such as missing check-ins/check-outs reported automatically?
- Can the timesheet be exported in the format the payroll team uses (e.g. Excel)?
- Is there a choice of cloud, private cloud or on-premise deployment?