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Guide

Staff tracking system: one flow from check-in to timesheet

A staff tracking system is an HR tool that records employees' entries to and exits from the facility, their shift compliance, leave and overtime. PDKS does this without card tapping, using BLE readers inside the facility.

Which problems does it solve?

  • Card tapping queues at the start of a shift
  • Forgotten cards and tapping on behalf of someone else
  • Error-prone timesheets collected by hand at the end of the month
  • Not being able to see at a glance who is inside the building

How is staff check-in and check-out tracked?

Employees carry a BLE card or wristband. The readers on the inner and outer sides of the door detect the card, determine the direction of the pass and send the record to the system to the second.

When an authorised card approaches within the defined distance, the gateway can send a trigger to the door relay; the pass record and the door opening happen in the same flow.

What can be seen in the manager panel?

  • Live inside / outside board
  • On time, late, early, absent, unauthorised, holiday and remote statuses
  • Annual, sick, unpaid, maternity, paternity and compensatory leave; approval flow
  • Anomalies such as missing check-ins/check-outs and unusually short/long stays
  • Excel timesheets, shift calendar and area reports

Which businesses is it suitable for?

Shift-based manufacturing and warehouses, office and R&D buildings, multi-building hospitals, hotels and campuses. Temporary tags can be defined for subcontractor staff and visitors.

Frequently asked questions

Is a turnstile or card reader needed?

No. A turnstile, card reader or biometric device is not needed for recording; one inner and one outer BLE reader per door is enough.

Which tags are supported?

iBeacon and Eddystone compatible BLE cards and wristbands, and Minew tags.

Where is the data kept?

You can choose Mintyfi Cloud (SaaS), a Private Cloud dedicated to you, or an on-premise installation in your own data centre.

Site survey

Make attendance touchless.

Let's plan a site survey and demo, and prepare a deployment proposal based on your doors and shift pattern.

What happens in the call?

  1. 01Identifying door and reader points
  2. 02Reviewing your shift, leave and timesheet rules
  3. 03Choosing Cloud, Private Cloud or On-Premise
  4. 04Live dashboard demo

Email: sales@mintyfi.com

Site survey and demo request

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